Department: Commercial
Reports to: Client Services and Contracts Manager
Location: Yellowknife, NT
This job description shall not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this description. Nothing in this job description restricts management’s right to assign or re-assign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential: these include but are not limited to, attention to all safety requirements, attendance, getting along with others, working a full shift, and dealing with and working under stress, ability to communicate effectively both orally and in writing. Any essential function of this class will be evaluated as necessary should an incumbent / applicant be unable to perform the function or requirement.
POSITION SUMMARY:
The Business Development Coordinator aids in a wide variety of administrative duties in support of the GSH Business Development Team. The role includes typical administration duties in addition to more complex functions and responsibilities. These include compiling and preparing information needed for reports and time-sensitive proposals for public and private industry, preparing written correspondence, and gaining an understanding of GSH’s large portfolio. This position also helps with the communications strategy for Indigenous Joint-Venture Partnerships at Great Slave Helicopters 2018 Ltd.
RESPONSIBILITIES & DUTIES:
- Provide administrative support to members of the Client Services and Business Development Team as directed by verbal or written instruction.
- Works closely with the Client Services and Operations Team to provide Quality Control and data entry of GSH’s web-based contract management tool and scheduling systems.
- Inputting accurate contract billing information, troubleshooting and paying attention to detail is key while directing questions to appropriate staff in order to acquire information to ensure accuracy of contract billing, which is used by GSH’s AR department.
- Assist in preparing correspondence for clients and public interest groups. This includes but is not limited to: helicopter service proposals and quotations for public and private agencies, formal presentations, business letters, and customer feedback surveys.
- Coordinate the logistical aspects of spaneting programs such as meetings, workshops, special projects, and events
- Review documents, reports, and correspondence prepared for signature for format, content, grammar, and spelling; make edits as necessary
- Prepare draft reports, background documentation, and research as requested.
- Maintain working schedules and engagement calendars with events and deadlines.
- Provide assistance with branding material, communication strategy, competitor analysis, spanet research, sales analysis, product management, sourcing and other aspects related to business development.
- Present a positive and professional image of the executive to all visitors, suppliers, and other interactions.
- Provide clerical and technical support for procurement.
- Accurate filing of correspondence, business cards, invoices and receipts.
- Becoming familiar with each joint-venture agreement, it’s current status, the representative partners and the customer base in each region.
- Other responsibilities and duties as assigned.
PHYSICAL WORKING ENVIRONMENT:
- Office environment.
- Some travel may be required.
- Intense activity during peak periods.
- Manual dexterity required to use desktop computers and peripherals.
REQUIREMENTS:
Formal Education Requirements
- Grade 12 education.
- Post-secondary degree or diploma in spaneting or a related field is considered an asset.
Related Work Experience Requirements
- At least 2 years of working experience in an admin role.
- Experience in aviation and or mining is an asset.
Licenses / Certificate Requirements / Courses
Equipment Utilized
- Standard office equipment
Computer Software Utilized
- Microsoft Office applications, including e-mail, Microsoft Excel, PowerPoint, SharePoint, Internal software systems (in house training will be made available)
PERSONAL ATTRIBUTES:
- Clerical or senior administration experience or educational equivalency preferred.
- Highly efficient project management, prioritization, multi-tasking, and time management skills to meet deadlines.
- Proven team player, highly organized and service-oriented.
- Strong working knowledge of spaneting and executive management principles.
- Excellent written and verbal communication and comprehension.
- Computer literacy, including effective working skills of MS Word, Excel, Publisher and e-mail required.
- Effective attention to detail and a high degree of accuracy.
- High level of integrity, confidentiality, and accountability.
- Strong work ethic and positive team attitude.
Core Competencies
- Attention to Detail
- Client Focus
- Organizational and Environmental Awareness
- Conflict Management
- Cultural Sensitivity
- Problem Solving
- Analytical Thinking
- Communication
- Teamwork
ACKNOWLEDGEMENT
I have reviewed and understand the above job description. I realize this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job, and that the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed due to operational requirements of the business.
Apply to: Interested applicants should forward a cover letter and resume to HR Department via email to hrgsheli.com
