Executive Assistant

The Executive Assistant will primarily be responsible for providing confidential administrative support and efficiently managing all facets of the Executive Chairman office.

• Provides high-level administrative support and assistance to the Executive office.
• Provide confidential administrative support including: preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
• Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Assist in the development of corporate communications/correspondence (internal and external as required).
• Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
• Develop effective processes to assure efficient delivery of information.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Make arrangements for beverages, lunches, dinners, etc. for meetings as requested.
• Attend and screen all calls for the Executive office.
• Responsible for efficiently organizing files, documents and correspondences for the Executive Chairmans office.
• Coordinating with third party partners and efficiently managing all existing memberships, loyalty programs, sporting events and other enrolments of similar nature.
• Order all stationary for Cargojet and maintain inventory for office supplies and equipment.
• Coordinate and maintain all office services for office needs, including insurance providers, vehicle arrangements, supplier certificates, phone and utility providers.
• Perform customer service and reception duties as required.
• Support with all administrative duties and directives as assigned.
• Other responsibilities and projects as may be required.

• Bachelor Degree or equivalent.
• Minimum 5 years of progressively responsible and diversified Secretarial & Executive Assistant experience.
• Excellence using standard functions in Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of Speed writing is preferred.
• Ability to handle a large volume of work and competing priorities with minimal supervision
• Exceptional judgment and discretion in managing highly sensitive and confidential information
• A quick thinker who brings a positive and high-energy approach to getting things done
• Strong organizational and administrative skills; attention to detail is a critical part of this role
• Ability to work both independently and in a team environment
• Maintain efficient office procedures and a system for keeping track of multiple, competing priorities.
• Professional communication with co-workers, and clients
• Demonstrated competency with verbal and written business English, spelling, punctuation, and grammar

• Cargojet is an equal opportunity employer. We thank you for your interest. Only those candidates selected for an interview will be contacted.
• We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
• At Cargojet, we make safety the highest priority. Because of this priority and as we operate in a safety-sensitive environment, we require all employees to abstain from consuming Cannabis, in and outside of the workplace. This is a critical element of our drug and alcohol policy that all employees must comply with at all times.